Microsoft 365 E-mail Auto-Archiving Guide

Introduction 

Welcome to the Microsoft 365 E-mail Archiving guide. This document will help you understand how to use the archiving features to manage your emails efficiently.  

What is Auto-Archiving in Outlook? 

Auto-Archiving is a feature that automatically stores older emails in a separate archive folder called “In-Place Archive – StarID@(go.)minnstate.edu”.  This helps keep your primary mailbox organized and ensures you have access to important emails without cluttering your inbox. E-mail messages older than 9 months (280 days) will automatically be moved to your In-Place Archive. Any existing folder structure you have created for managing your e-mail will be replicated from your mailbox to your In-Place Archive. 

Accessing Your In-Place Archive  

In the folder pane on the left, you will see your In-Place Archive listed below your primary mailbox as (In-Place Archive – starid@(go.)minnstate.edu). Click on a folder in it to view your archived e-mails.

FAQs 

Q: Who will this affect?  

A: All users including Faculty, Staff and Students who use the Microsoft Outlook system, will be affected by this change.  

Q: How do I find my archived emails?  

A: You can access your archived e-mails either by scrolling to “In-Place Archive-StarID@(go.)minnstate.edu” and selecting a folder to browse through or you can use the search function in Outlook.  

Q: Can I access my archived emails from my mobile device?  

A: Microsoft is planning to make mobile access to your In-Place Archive folder available via the Outlook mobile app by November 2024.