Human Rights minutes Jul 10, 2018

Publish Date
Committees
Human Rights

MAPE / MDHR MEET AND CONFER MINUTES

July 10, 2018

 

 

For the Union:           Scott Beutel, Jill Keen, Brianne Lucio, Christina Schaffer, Shawn Swinson-Stafford (chair), and Lenora White (guest)

 

For Management:      Rowzat Shipchandler (via telephone) and Peter Zuniga

 

 

1  Procedural topics

Management and MAPE discussed the following procedural topic:

  • Jodie Segelstrom was unable to attend, due to her work hours.

 

2  Hay-related topics

Management and MAPE discussed the following Hay-related topics:

  • Rowzat Shipchandler indicated that in the next 4 – 5 weeks, Hay reviewers should be identified. 
  • Shawn Swinson-Stafford asked Rowzat Shipchandler if Enforcement Supervisor Asuquo Ekpenyong and Compliance Supervisor Kamaria Kassim-Grigsby will participate.  Rowzat Shipchandler replied that supervisors won’t be Hay raters, but that supervisors will get some panel time.

 

3 MSRS Presentation on Deferred Compensation

Management and MAPE discussed the following topics related to MAPE’s request that Management have someone from MSRS present deferred-compensation information to MDHR employees:

  • Shawn Swinson-Stafford thanked Management for putting an MSRS presentation on the agenda for the July 2018 all-staff meeting.  Shawn Swinson-Stafford then asked Management if Peter Zuniga is willing to make this a recurring annual event.  Peter Zuniga replied that he is willing to make this a recurring annual event, and that he will put it on his Outlook calendar, but that he would appreciate a gentle reminder.
  • Rowzat Shipchandler noted that Management will work to schedule a date for an MSRS person to return to MDHR after the July 2018 all-staff meeting and hold one-on-one sessions with interested employees.

 

4 Performance reviews

Management and MAPE discussed the following topics concerning the disposition of comp time:

  • Shawn Swinson-Stafford thanked Management for completing the outstanding performance reviews of Tom Barnette, Christina Schaffer, and Shawn Swinson-Stafford, which were overdue by six to eight months.  Shawn Swinson-Stafford then noted that the completion of performance reviews is key to employees receiving and incorporating Management’s performance feedback.
  • Rowzat Shipchandler noted that Management is committed to conducting quality performance reviews in a timely manner.  Rowzat Shipchandler further noted that she is addressing this issue with MDHR’s supervisors, that Management is holding itself accountable on this issue, and that performance reviews are important. 
  • Rowzat Shipchandler asked MAPE how MAPE would feel about having all of MDHR’s MAPE personnel receive annual performance reviews at the same time every year, as opposed to having performance reviews coincide with individual step increases.  Rowzat Shipchandler then noted that doing so would appear to be permissible under the MAPE contract, as the MAPE contract merely calls for each employee to have a review every 12 months.  Shawn Swinson-Stafford replied that he would want to ask MDHR’s MAPE personnel for their thoughts on the matter, but that as an individual, he could go either way.  Shawn Swinson-Stafford then asked fellow MAPE Meet-and-Confer participants for their thoughts.  Christina Schaffer replied that she prefers having her review coincide with her step increase, as it gives her an opportunity to receive and incorporate any performance feedback that Management has for her.
    • Shawn Swinson-Stafford asked Rowzat Shipchandler if she wanted him to put this topic on the next Meet-and-Confer agenda.  Rowzat Shipchandler replied that doing so would be unnecessary and that it would be okay for MAPE to approach her with informal feedback.
    • Rowzat Shipchandler noted that if MDHR did move to perform all MAPE annual performance reviews at the same time, MDHR would use a committee system to plan that change.

 

5 Tentative scheduling of next meeting

  • Rowzat Shipchandler noted that regarding the proposed meeting time / date of 2:30 PM to 3:30 PM on August 2, 2018, starting at 11:30 AM on August 2, 2018 would work better for her, and that Shawn Swinson-Stafford can work with Office and Administrative Specialist Senior Tessa Lara on scheduling the meeting.