Article V - Board of Directors
Section 1. Composition of the Board of Directors.
The Board of Directors shall consist of the Executive Committee and at least one Regional Director from each Region.
The total number of Regional Director(s) in a given Region shall equal the total number of employees in the Region who belong to MAPE represented bargaining units as of January 1 of each odd numbered year, multiplied by the number of Regions in MAPE, divided by the total number of employees MAPE represents. Any fraction shall be rounded to the nearest lower number. The Vice President shall be responsible for completing this calculation and for notifying Regions in writing of the number of Regional Director positions.
Section 2. Substitutions.
In an absence from a Board of Directors meeting or Delegate Assembly of a Regional Director, the Regional Director shall select their substitute by rotation among the Local Presidents from their Region followed by Local Vice Presidents in the Region. If no Local President or Vice President is available to substitute, the Regional Director must select a member from their Region.
Section 3. Meetings.
The Board of Directors shall meet as necessary to update, revise, or implement the Board of Director's strategic plan and annual work plan.6 By a two-thirds vote of the Board of Directors, a meeting may be canceled. The President, a majority vote of the Executive Committee, or a majority vote of the Regional Directors may call additional meetings.
Members have the right to be heard at meetings of the Board of Directors. The Board of Directors shall establish a policy to accommodate this right.
The draft agenda for regularly scheduled Board of Directors meetings will be posted on the MAPE website at least 48 hours before the Board of Directors meeting, and local presidents will be notified within at least 24 hours of the posting.
Section 4. Workgroups
The Board of Directors shall establish workgroups to perform specific tasks assigned by the Board of Directors. Only board members will be appointed to these workgroups.
There shall be a Finance Workgroup. The Finance Workgroup is a standing workgroup. The Finance Workgroup shall prepare MAPE's budget. The workgroup will present the budget to the Board of Directors and Delegate Assembly. Additionally, the workgroup will oversee investments, the financial policies, and annual financial audit.7
There shall be a Hiring Workgroup. The Hiring Workgroup is a standing workgroup. The Hiring Workgroup shall oversee all hiring by MAPE as described in the Hiring Policy.
6 Proviso – The revised language does not go into effect until 1 January 2019.
7 Proviso – The Finance Committee will be discontinued once:
a. The Board's Finance Workgroup has been appointed; and
b. The Finance Committee has turned over all applicable materials; but
c. No later than 1 January 2019.