MAPE PAC CharterMAPE PAC Charter Murray Cody Fri, 09/21/2018 - 10:35am
Article I -- Name and DefinitionArticle I -- Name and Definition
This organization shall be known as the Minnesota Association of Professional Employees-Political Action Committee, hereinafter known as the MAPE-PAC. It is organized as a voluntary association made up of full dues paying members of the Minnesota Association of Professional Employees, hereinafter known as MAPE; and contributors to MAPE-PAC. It shall not affiliate with any political party. MAPE-PAC is an independent, autonomous statewide committee of MAPE governed by a MAPE-PAC Board of Directors, hereinafter known as Board of Directors.
Article II -- PurposeArticle II -- Purpose
The purpose of the MAPE-PAC is to:
- Inform and educate MAPE’s membership about legislative and political issues concerning their needs as state employees.
- Screen candidates for political offices.
- Raise voluntary contributions from MAPE members.
- Set up screenings for statewide offices including sending invites, scheduling, preparing questions and determining space. The MAPE PAC will complete all tasks involving the planning and preparing of the screening(s).
- Support those candidates who are advocates and supporters of state-employed professionals. This support may be accomplished by making contributions and/or independent contributions to help elect those candidates who support the goals of MAPE and its members.
- Help draft, recommend, and lobby for legislation to further the interest of state-employed professionals.
Article III -- Contributors and ContributionsArticle III -- Contributors and Contributions
The Board of Directors shall have the authority to establish policy regarding solicitation and disbursement of contributions in accordance with applicable statues. The Board of Directors shall retain the right to refuse contributions.
Article IV -- Board of DirectorsArticle IV -- Board of Directors
Section 1: Authority and Duties
The Board of Directors shall exercise supervision and control over the affairs and funds of the MAPE-PAC and establish and carry out all the policies and activities of the MAPE-PAC. These activities shall include, but not be limited to the following:
- Adopt an annual budget.
- Make annual reports.
- Make all funding decisions.
- Educate members on the electoral, caucus and campaign processes.
- Provide a screening team(s) to recommend endorsement of political candidates who support the goals of MAPE and state-employed professionals.
- Endorse political candidates who support the goals of MAPE and state-employed professionals.
Section 2: Composition of the Board of Directors
The Board of Directors shall consist of nine (9) contributing members. Candidates for the MAPE-PAC Board shall be recommended by a majority vote of the MAPE-PAC Board, nominated by the MAPE President and approved by the MAPE Board of Directors. The Chair of the Government Relations Committee (GRC) shall be a nonvoting ex officio member of the PAC Board.
If a Chair of the GRC is an elected member of the MAPE-PAC Board of Directors, another member of the GRC may attend the MAPE-PAC Board of Directors meetings as a nonvoting ex officio member of the MAPE-PAC Board of Directors.
The Board of Directors of MAPE-PAC shall elect from among their members a Chair, a Vice-Chair, a Treasurer, and Associate Treasurer, and a Recording Secretary.
In appointing directors to the board, the MAPE-PAC, MAPE President, and MAPE’s Board of Directors shall maintain a Board of Directors which is committed to achieving the goals of MAPE.
Section 3: Terms of Office
The terms for the initial Board of Directors shall be staggered. Three board appointments shall expire at the end of each year.
Terms of office shall be for three (3) years and shall begin in January.
Directors shall serve until their successors are duly appointed and seated. Directors may be reappointed.
Section 4: Vacancies
If it is determined that a vacancy in an office of Director exists, appointment to fill that vacancy shall be made by recommendation by a majority vote of the MAPE-PAC Board, nomination by the MAPE President and approval by the MAPE Board of Directors.
The person appointed to fill the vacancy shall serve for the remainder of the term of his/her predecessor.
A vacancy may be declared by the Board of Directors for a Director who has had three (3) consecutive unexcused absences from meetings of the Board of Directors.
Article V -- OfficersArticle V -- Officers
Section 1: Terms of Office
All officers of the Board of Directors shall be elected by simple majority of the Board of Directors. The Chair, Vice-Chair, Associate Treasurer, and Recording Secretary of the Board of Directors shall serve for the term of one (1) year. The Treasurer shall be elected in even numbered years and shall serve for a term of two (2) years. Officers of the Board may be reelected. Officer elections shall be held during the first PAC Board meeting in the calendar year.
Section 2: Duties
The Chair shall preside at meetings of the Board of Directors and shall perform such other duties as the Board of Directors may prescribe.
The Vice-Chair shall assist the Chair in the duties prescribed to the Chair by the Board of Directors or, in the Chair’s absence, shall assume the duties of the Chair.
The Treasurer shall keep an accounting of all contributions and expenditures, shall prepare such reports as are required by the Board of Directors, Minnesota Campaign Finance, State, and/or guidelines and/or statutes, and shall perform such other duties as the Board of Directors may prescribe.
The Associate Treasurer shall assist the Treasurer in the duties prescribed to the Treasurer by the Board of Directors or, in the absence of the Treasurer, shall assume the duties of the Treasurer and/or other duties as prescribed by the Board of Directors.
The Recording Secretary shall keep minutes of all duly called meetings and shall distribute said minutes to the Board of Directors, the MAPE President, the Chair of the Government Relations Committee, the MAPE Public Affairs and Communications Director and Public Affairs Coordinator.
Section 3: Vacancies
If a vacancy occurs in any office, it shall be filled by election by the Board of Directors. The person filling the vacancy shall serve for the remainder of the term of his/her predecessor.
Article VI -- MeetingsArticle VI -- Meetings
Section 1: Board of Directors
The Board of Directors shall meet at least annually. Electronic and conference call meetings are permissible. The time and place of the meeting shall be determined by the Board of Directors. Special meetings may be called by the Chair or by petition of a majority of the Board.
The Chair may deem an issue as time sensitive and waive the meeting requirement notification and seek an electronic device vote from the Board of Directors. A summary of the action taken, and the result of the vote shall be placed in the written records of the Board of Directors.
Section 2: Meeting Notices
Notice of the time and place of each meeting shall be given to each Board member at least seven (7) days prior to the meeting. Notice may be given by electronic device.
Section 3: Quorum
Five (5) voting Directors shall constitute a quorum at any meeting of the Board of Directors.
Article VII -- Books, Records, and FinancesArticle VII -- Books, Records, and Finances
Section 1: Review
MAPE-PAC books and records of account shall be reviewed annually by an accounting firm approved by the Board of Directors. This accounting firm shall not have any affiliation with a member of the Board of Directors, MAPE’s Board of Directors, MAPE’s Political Council or MAPE staff.
Section 2: Deposits
All funds collected by MAPE-PAC shall be deposited in such banks or other depositories as the Board of Directors may designate.
Article VIII -- Parliamentary AuthorityArticle VIII -- Parliamentary Authority
The most recent edition of Robert’s Rules of Order, Newly Revised shall be the Parliamentary Authority for the MAPE-PAC.
Article IX -- AmendmentsArticle IX -- Amendments
Charter amendments or repeal shall only be considered at meetings attended by at least six (6) members of the Board of Directors. Notice of Charter amendments shall be included with the meeting notice. This charter may be amended or repealed with an affirmative vote of two-thirds (2/3) of those present.
This ends the MAPE-PAC Charter and begins the MAPE-PAC Policies.
MAPE PAC -- Endorsement PolicyMAPE PAC -- Endorsement Policy
MAPE-PAC (the PAC) will make all arrangements to screen candidates for statewide office. Statewide candidates eligible for endorsement are Governor/Lieutenant Governor, Attorney General, State Auditor, and Secretary of State. Previously endorsed candidates for statewide office are not required to be screened to be endorsed.
A statewide candidate must request endorsement from the PAC. The MAPE-PAC Board of Directors (the Board) will then arrange a screening open to all candidates for that office. Screenings will be used to determine which candidate best supports issues important to state employees, working families and organized labor.
An endorsement, no endorsement or deferred endorsement for statewide offices may only be given by a majority vote of a quorum of the Board.
The PAC will arrange to screen candidates for the Minnesota State Senate and Minnesota House of Representatives.
A non-incumbent candidate or incumbent candidate must request endorsement from the PAC. The Board will then arrange a screening of a candidate to determine if that candidate supports issues important to state employees, working families and organized labor.
An endorsement is given by a majority vote of a quorum of the Board.
The Board may decide not to endorse or to defer an endorsement in a state senate or state house race.
Using legislative vote scores on MAPE issues, an exception to screening of incumbent legislative candidates may be given. Incumbent office holders reaching a vote threshold of pro-MAPE votes on legislative issues shall receive automatic endorsement. Votes during the past legislative session and “life time” vote scores will be utilized. This threshold for automatic endorsement will be established by the PAC.
However, under extraordinary circumstances, an automatic endorsement may not be given, as outlined above and a candidate may be required to screen with the Board. This vote shall be by a majority vote of a quorum of the Board.
Candidates for Local Office
The PAC will arrange to screen candidates for local office on a case-by-case basis.
A candidate must request endorsement from the PAC. The Board will then arrange a screening of a candidate to determine if that candidate supports issues important to state employees, working families and organized labor.
An endorsement is given by a majority vote of a quorum of the Board.
The Board may decide not to endorse or to defer an endorsement for a local office.
Screening of Candidates
The Board will screen candidates seeking endorsement, with the exception noted under the Legislative section of this policy.
The Board may designate an individual member or members of the Board to screen candidates. These board members will make a recommendation on endorsement to the Board. The Board shall take this recommendation under advisement when making an endorsement decision.
The Board may also designate other MAPE members or former MAPE members to assist in screening candidates. These MAPE designees will make a recommendation on endorsement to the Board. The Board shall take this recommendation under advisement when making an endorsement decision.
All endorsements must be made by the Board.
To ensure a fair and open endorsement process, the PAC will make a good faith attempt to notify interested candidates for an office that screenings of candidates for that office will occur.
Revocation of Endorsement
An endorsement given by the Board may be revoked by a majority vote of a quorum of the Board for just cause. Just cause shall be determined by the Board.